Privacy policy

Privacy Policy – New Sounds Jazz
Website: www.newsoundsjazz.com
Last updated: July 2025

New Sounds Jazz is committed to protecting your privacy. This policy explains how we collect, use and store your personal data when you use our website, including when you donate to support our work.

1. Who We Are

We are New Sounds Jazz, a UK-based organisation providing free jazz education to young people.
Website: www.newsoundsjazz.com
Email: newsoundsjazz@gmail.com

2. What Data We Collect

We may collect the following personal information:

  • Information you provide – such as your name, email address, and message when you contact us or sign up for updates

  • Donation details – such as your name, email, and payment method (processed securely via our payment provider – we do not store full card details)

  • Technical data – such as your IP address, browser type, and how you use our site (via cookies and analytics)

3. How We Use Your Data

We use your data to:

  • Respond to messages or enquiries

  • Send updates (if you have subscribed)

  • Process and acknowledge donations

  • Improve our website and services

  • Comply with legal obligations

We will only contact you for marketing or updates if you have given clear consent.

4. Legal Basis for Processing

We process personal data based on:

  • Consent – e.g. when you sign up to our newsletter or choose to donate

  • Legitimate interest – e.g. understanding how people use our site to improve it

  • Legal obligation – e.g. record-keeping for financial donations

5. Donations

If you make a donation to support New Sounds Jazz, your payment is processed securely through a trusted third-party provider (e.g. Stripe, PayPal, or similar). We only receive limited information about your donation (such as your name, amount, and email if provided). We do not store your payment details.

Donation records are kept securely for accounting and legal purposes in line with UK charity and tax regulations.

6. Sharing Your Data

We do not sell or rent your personal data. We may share it with trusted third parties to help us run our website or services, such as:

  • Website hosting (Squarespace)

  • Payment providers (for donations)

  • Email services (for newsletters)

  • Analytics providers (e.g. Google Analytics)

These providers are only allowed to use your data as instructed by us and must keep it secure.

7. Cookies

We use cookies to:

  • Make the website function properly

  • Understand how visitors use our site (via analytics)

You can change your cookie preferences in your browser settings.

8. How Long We Keep Your Data

We keep your personal data only as long as necessary, including:

  • Contact enquiries: usually no longer than 12 months

  • Email subscribers: until you unsubscribe

  • Donation records: up to 7 years for financial/legal compliance

9. Your Rights

Under the UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Ask us to correct or delete your data

  • Object to or restrict how we use your data

  • Withdraw your consent at any time

  • Lodge a complaint with the Information Commissioner’s Office (ico.org.uk)

To exercise these rights, contact us at newsoundsjazz@gmail.com

10. How We Protect Your Data

We take appropriate steps to keep your data safe, including encryption, secure hosting, and limiting access to your data to authorised individuals only.

11. Changes to This Policy

We may update this policy from time to time. The latest version will always be available on our website.

Thank you for supporting New Sounds Jazz.